Frequently Asked Questions
There are some questions being asked within the institution amongst staff, faculty, and our leadership. Here is a list of the main topics that arise and the answers to them.
Lectures, events, meetings, gatherings and group sessions should follow the MSHS COVID-19 Policy on Lectures, Events, and Meetings. Meetings over 20 persons should be cancelled or moved to a virtual platform. All in-person meetings should only be held if they are essential and need face-to-face communication. All organizers should aim to convert meetings to a virtual means of communication.
Any group meetings that occur in person must adhere to the COVID-19 Safety Guidelines. Before entry of any gathering, the organizer will ensure that a representative is stationed at the entry, with adequate hand sanitizer supplies and directions/signage, to ensure that each individual meets the following criteria:
Symptom Check: if anyone has had any of the following symptoms within the preceding 24 hours, they must be refused entry to the meeting:
new-onset persistent cough
Do Not Shake Hands
Hand Hygiene: even if previously done on entering the building or in prior meeting, Hand hygiene with hand sanitizer prior to entry into the room (if no sanitizer is available, the meeting should not occur).
Social Distancing: We strongly encourage you to maintain a distance of six feet between yourself and others.
In terms of obtaining hand sanitizer, supplies are limited so please contact the STAT store at 212-241-5546.
While this represents our current guidance please realize that this is a rapidly evolving situation and guidance may change at any time based on CDC guidelines and the thoughtful decisions coming forth from our Emergency Management Committee.
You should discuss with your manager regarding work from home options.
This applies to all staff, faculty, and trainees.
All work-related travel, international and domestic, is prohibited. In limited and specific circumstances, managers/supervisors may allow exceptions to this policy.
The full travel policy is located in the HR Information section of this site.
This applies to all staff, faculty, and trainees.
All personal travel, international, domestic, and travel outside of New York, New Jersey, Pennsylvania and Connecticut, requires notification of the manager/supervisor. All PTO, regardless of whether travel is involved or not, is subject to the revised PTO policy.
Hand sanitizers are in dispensers placed throughout the system. These dispensers are monitored and replenished frequently.
All supplies are being distributed accordingly due to worldwide shortages. If there is a specific request, the department head should request supplies that are needed.
Wearing gloves often gives individuals a false sense of security and may actually put individuals at risk.
It is best to perform good hand hygiene with hot water and soap or alcohol based hand sanitizer often.
Clean high touch surfaces (keyboards, screens, and phones) frequently as well. Any household cleaner with activity against flu is sufficient.
If glove usage when cleaning is appropriate, perform hand hygiene before and after using gloves.
Staff will not get sick from handling papers and short encounters with masked patients.
If a patient is sick, they should be prompted to mask immediately. Controlling the cough of the sick patient is the most important thing we can do to keep everyone safe.
Employee Health Services (EHS) is currently screening employees with symptoms of COVID-19 like illness and other non-related health issues.
For COVID-19 Related Health Issues
DOHMH has asked that ALL healthcare workers and employees self-monitor by taking their temperature twice daily and assessing for COVID-19 like illness.
Signs and symptoms of COVID -19 include:
- Fever (for healthcare workers any temperature greater than 100° Fahrenheit)
- Shortness of breath
- New onset persistent cough
- Nasal congestion & runny nose not associated with seasonal allergies
- Sore throat
If an employee develops any of the above signs and symptoms, they should not report to work. If any signs and symptoms occur while working, you MUST immediately mask and leave the patient care area and inform their supervisor.
ALL employees with COVID related symptoms MUST notify Employee Health Service (EHS) via the online EHS REDCap tool. To access the tool click EHS REDCap or scan this QR code.
Upon your registration, a member of the EHS team will call you within 24-48 hours. If you would like to be tested for COVID-19, the EHS team will provide you with testing logistics and schedule an appointment for you to be tested at a MSHS testing site. When completing REDCap, you are able to request testing at that time, Section 4 below outlines the instructions for testing. Employees do NOT need to also call and/or email to notify EHS.
If an employee does not have internet access, they can call 212-844-1100, and a member of the EHS will assist you to register in the REDCap tool.
Symptomatic employees should NOT walk into their local EHS sites, but follow the protocol outlined above.
If someone has worsening symptoms, such as difficulty breathing, please contact your doctor and/or go to the nearest urgent care center or emergency department for immediate attention.
To read the Employee & Healthcare Workers Testing, Monitoring and Clearance Policy in its entirety, click here.
For Non-Related COVID-19 Health Issues
If an employee would like to be screened for a non-related COVID health issue or workplace injury, they can walk into any of the local EHS sites during normal business hours and a member of the EHS team will be available to evaluate you in person. Alternatively you can call EHS at 212-844-1100, and a member of the EHS can do a phone screen and provide guidance and/or refer you to a physician as appropriate.
Screening Patients For Appointments: Questions About Clinicians Wearing Masks and Gloves to Protect Themselves
Routine masking is not recommended.
Checking temperatures at the door may not produce accurate results.
Screening patients for symptoms prior to coming to the clinic and asking them to defer their elective appointment when they are feeling unwell is best.
If someone does come to clinic, perform a symptom check and ask them to mask if they have respiratory symptoms.
Masking of the sick patient is the most important defense against the transmission of any respiratory virus.
Perform hand hygiene and disinfect high touch surfaces often.
Call Transfer Center at 646-605-5902 for assistance if you think that the patient needs to be transferred to an MSHS facility for testing or treatment. Transfer Center will assist.
Guidelines for best practice on use of personal protective equipment.
Appropriately credentialed volunteers will continue to be permitted to perform their volunteer services.
All volunteers should be directed to follow the same policies as employees – including COVID-19 Safety Guidelines.
Volunteers are regarded as non-essential personnel, and as a result, should not be involved in the care of any patient who is suspected or known to be infected with COVID-19.