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Administrative Director

Full/Part Time: Full Time
Location/Affiliates: The Mount Sinai Hospital
Department: 845 - Orthopedics
Requisition Number: 14-1631036

Job Description:

Provide financial and administrative oversight for the Leni and Peter W. May Department of Orthopaedics as well as the Orthopaedic Departments of Mount Sinai Roosevelt, Mount Sinai St. Lukes and Mount Sinai Beth Israel. Directs and administers programs, strategies, and initiatives designed to develop, enhance, and support the clinical, research, academic and educational missions of the Health System Orthopaedics programs. Participate with the System and Site Chairs, Vice Chair and other senior faculty in strategic planning and operational decision making as a member of the department's leadership team. Oversee an annual budget of $65,000,000, at MSH including management of 135 Mount Sinai employees, 34 clinical and research full time faculty members and 45 voluntary faculty members and responsible for fiscal and management oversight for Orthopaedics at MSBI, MSR & MSSL with an additional annual budget of $26,000,000.


DUTIES AND RESPONSIBILITIES:
Oversees and provides leadership in the development and implementation of all departmental programs, initiatives, structures, systems, policies and procedures for the department of Orthopaedics throughout the health system.
Serves as a strategic partner with the System Chair and other senior faculty and staff in the planning and implementation of policies and procedures, programs, and initiatives that support the mission, growth and success of department of Orthopaedics throughout the health system.
Acts as a liaison to the Development Department to ensure that all donors and potential donors are appropriately treated and cultivated.
Serves as the Department representative to the institution serving and participating on committees and on projects as invited and requested.
Provide continuing administrative and strategic support to the Chair to realize the development and growth of Orthopaedics throughout the and its' programs.
Oversees the coordination of all faculty affairs for the department which includes appointments and promotions, recruitment, compensation, productivity, performance and other general human resources business.
In concert with the System Chair, responsible for space allocation and assessment for the Department of Orthopaedics including designing and planning for expanding space demands. Brings issues forward to appropriate senior staff within the institution to address on-going space requirements.
Oversees all faculty recruitment, including development of a financially sound business plan, resource allocation, space planning, coordination of clinic, academic and O.R. schedule and successful program implementation.
Responsible for the Department of Orthopaedics physician revenue cycle which includes appointment scheduling, registration and insurance verification, front desk check in and check out, collection and posting of co-payments, charge capture and charge entry and oversight of the front end and back end billing process and adherence to all policies and procedures regarding the front end and back end revenue cycle for the Department of Orthopaedics. Utilize IDX as an appointment scheduling and billing system reviewing and interpreting monthly reports to maintain a solid billing operation.
Oversight of all managed care contracts and reimbursement ensuring that negotiated contracts are being reimbursed appropriately.
Participates in the establishment and implementation of short and long-range goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness; effects change required for improvement.
Researches, identifies, and evaluates opportunities for enhancement of existing operational models and the development of new and innovative programmatic and operational systems for potential application.
Ensures cross-departmental consistency in meeting research, educational and administrative compliance standards; provides leadership and guidance to faculty and staff in matters related to understanding of overall departmental system goals and objectives, and individual roles and responsibilities in this regard.
Serves as a key operational and policy liaison, facilitator, and coordinator, as appropriate, to clinical, research, academic, programs.
Administrates the academic functions for the Department of Orthopaedics throughout the Mount Sinai Health System including, clinical activities, federal and non-federal research activities, faculty appointments and promotions etc. Collaborates with Elmhurst Hospital Center to support department mission and programmatic requirements of the Orthopaedic residency program.
Develops and maintains the necessary infrastructure and resources to support and foster growth in basic science research in the department. Supervise Academic Administrator to ensure timely submission of grants and renewals, IRB, GCO and IACUC.
In conjunction with the Academic Coordinator, provides support to PI's on budget preparations, budget compliance and reporting compliance for all department grants.
Oversight and direction for various annual continuing medical education courses, courses for the public, as well as society courses and symposiums held throughout the year at Mount Sinai.
Ensures that appropriate human resources, staffing, policies, procedures and administrative systems are in place to facilitate timely and resource-efficient responses to the demands of the department throughout the system as well as Orthopaedic offsite locations.
Provide financial oversight and controls; procedures and practices; and development, implementation and management of operational budgets, grants & contracts, endowment, gifts and faculty practice revenues consistent with internal and external compliance. Approve financial transactions for department.
Financial reporting, analysis, forecasting and business planning for both the clinical and research activities of the department of Orthopaedics throughout the Mount Sinai Health System.
Develop and manage process to conduct time, effort, and productivity reviews as well as adherence to faculty compensation plan.
Establish and maintain effective internal controls.
Participate in strategic planning in concert with the organization's goals that contribute toward market growth, revenue enhancement, and cost containment while maximizing productivity.
Identify opportunities for further training and development of staff.
Responsible for departmental approval of all human resources transactions. Departmental point person for labor disputes and all other human resource issues.
Uses MGMA and other external resources to assist with personnel planning and assessment of administrative support to maintain a viable, efficient organizational structure that meets the needs of the department.
Negotiates institutional budgetary support for operational activities, capital procurement, and facility improvement.
Set a tone of leadership that is people-oriented, collaborative in nature, empowering and focused in data based decision-making.
Build an infrastructure and culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability.
Work closely with Office of Business Development and Legal in creating, reviewing and continuation of contractual documents for provision of medical services at affiliate and other off sites.
Facilitate development of a long range strategic and financial plan for the department to assure continued financial health for the advancement of the missions of teaching, research and clinical care.
Performs other duties as assigned by the Chairman.

Job Qualifications:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
The ideal candidate will have at least 8 years of proven management ability including strong interpersonal and communication skills. Individual must possess strong leadership, management, organizational, analytical, negotiation and conflict management skills. Individual must have the ability to provide innovative leadership in a dynamic environment and be able to work collaboratively with varying levels of employees and faculty. Also required is a hands-on approach to operations and management as well as the ability to keep strategic initiatives in focus.
Knowledge and understanding of institutional regulations, policies, and practices
Knowledge and understanding of medical, academic, clinical, research, and practice and billing regulatory compliance.
Administrative planning and leadership skills.
Knowledge and comprehension of the billing cycle.
Ability to foster a cooperative work environment.
Employee development and performance management skills.
Ability to develop and implement strategic plans.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Demonstrated leadership skills in the development and implementation of complex administrative programs.
Ability to develop successful collaborative relationships at all levels within the organization.
Advanced analytical, evaluative, and objective critical thinking skills.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Knowledge of clinical operations and/or administration in a medical school environment.
Working knowledge and understanding of faculty productivity and performance measurement programs and systems.
Strong verbal and written communication skills and the ability to present information effectively to groups.
Skill in organizing resources and establishing priorities.
Knowledge and understanding of facility and space management principles, processes, and techniques.
Knowledge and understanding of grant and/or contract development and management.
Knowledge of budgeting, fiscal management, and human resources management systems.
Proficient in excel and other software programs to facilitate responsibilities.

Education
Masters degree in business or healthcare.

Mount Sinai Medical Center is an equal opportunity/affirmative action employer. We recognize the power and importance of a diverse employee population and strongly encourage applicants with various experiences and backgrounds. Mount Sinai Medical Center--An EEO/AA-D/V Employer.

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